Junes Minihead was possibly one of the hottest held in recent years, before we even left the club the temperature was already 26c. The river was clam in places with wind on some straights. Angela Warburtons ladies ran the event today and what a great job they did, thank you very much.
Ensure the club has an active publicity presence on social media and the local community
Co-ordinate the advance publicity for club events and recruit specific volunteers to pursue advertising and sponsorship as needed
Be the main point of contact for media-related enquiries to the club
Key Activities
Write and electronically distribute news of members’ and ex-members’ activities at an elite level, including relevant daily coverage of major National and International events e.g., HRR, GB Trials, European Champs, World Cups, World Champs to all local media outlets
Serve as main media-related enquiries
Maintain the @teesrowingclub Twitter feed and Tees Rowing Club Facebook page, ensuring regular updates on the above are disseminated
Maintain a database of contacts at local newspapers, radio and TV stations
Ensure the advance publicity of all club events e.g. Tees Long Distance Sculls, Tees Regatta etc… appears in the local press. Recruit specific additional volunteers to ensure this time-intensive job is completed, paying particular attention to advertising and sponsorship
Ensure all media-related enquiries to the club are passed to the appropriate person and serve as a coordinator between the press, Captain, specific members of interest e.g., Olympians/Paralympians Note: The Publicity Officer is NOT expected to be a spokesman for the club unless no other more appropriate person e.g., Captain, President, Chairman etc. is available
Experience Required
Ideally has had some previous experience as a publicity officer and understands how to gain maximum publicity for the club in the local and if possible national press
Ideally has some background in or knowledge of journalistic writing
An understanding of how to create and sell a story to the press
Can communicate effectively with Club members
Is familiar with developing and maintaining databases
Ideally should have strong IT skills and knowledge of running social media accounts for organisations
Has the ability to write letters on behalf of Tees Rowing Club
Note: It is vital the Publicity Officer had access to both a computer and an internet connection.
Time Required
1 hour each week to gather information and news related to the Club
2 hours every month to attend the committee meeting
2 hours per month to spend on the other Publicity Officer’s roles and responsibilities
To be the first point of contact and welcome new members
To process new application forms and follow up accordingly
Maintain Google Groups
To access Go Cardless and update as required by the Treasurer
Support the Treasurer, Captain and Secretary as requested
Key Activities
Hold and process all new application forms; dispose of materials in line with GDPR
Notify the Treasurer and Captain of new admissions or amendments to membership
Maintain a database of membership to include email, address, swimming competency, coaches etc. to be made accessible to the Captain, Treasurer, Safety Adviser and Secretary in line with GDPR
Ensure contact and emergency contact details are updated on an ongoing basis
Ensure all members return their acknowledgement of swimming competency and inform the Safety Adviser if appropriate
Ensure new members medical issues are shared accordingly
Liaise with the Captain to arrange induction
Organise applications for new and replacement fobs
Add and delete members to Google Groups. Set up sub-groups as required
Set up and amend Go Cardless payments as required; and inform the Treasurer of changes made and identified on a timely basis
Canvas members’ opinion and forward these to the committee where appropriate
Ensure any safety concerns are reported to the Safety Adviser
Ensure any accidents witnessed or heard about are correctly reported
Ensure the club rules and bye-laws are abided by
Experience Required
Ideally has worked on the Tees Rowing Club committee, or that of another club, and thus has experience of the issues facing the Membership Secretary
Can communicate effectively with Club members
Is familiar with how a committee should work together
Is numerate and has access to a computer
Is considered to be trustworthy and has an understanding of GDPR
Time Required
2 hours per month to attend the monthly committee meetings
4 hours per month to spend on other Membership roles and responsibilities
Ensure members feel welcome, included and supported
Act as a safeguarding focal point, and in conjunction with the committee, all members and visitors, to uphold the Clubs safeguarding policies and procedures in order to safeguard children and adults at risk
Ensure the policies set out by British Rowing and other guidance are considered and implemented by the Club to safeguard the membership
To understand welfare information and make sure this is embedded in the Clubs processes for dealing with issues
Key Activities
Proactively promote safeguarding by:
Ensuring welfare officer contact information is easily and widely available, such as having posters in the Club and on the Tees RC website
Regularly attending Club sessions to make sure all members and parents know who you are, so they can speak to you regarding any worries they may have
Managing Incidents
Respond to safeguarding concerns and disclosures when they arise in line with Club policy and best practice
Work with British Rowing (and where required, other external safeguarding authorities) on safeguarding concerns and disclosures
Provide a signpost of up-to-date information about who to contact and when if matters are urgent (and/or out of hours).
Ensure any safety concerns are reported to the Safety Adviser (if appropriate)
Club Volunteers
Ensure safe recruitment procedures are observed and followed through (e.g. DBS check)
Keep and securely store confidential records, including of all those who have been vetted within the Club and ensure that DBS checks are updated on at least a three-yearly basis (but not keep the certificate or photocopies/scans of it); and a log of those who have had safeguarding training and when; Share this record with the Secretary on a timely basis
Ensure the safe recruitment procedures are observed; pursue references for those who will be coaching / working with junior rowers or adults at risk
Policies and Procedures
Support the committee to update and communicate the safeguarding policies and procedures to coaches, staff, volunteers, children, families and all other members and visitors
Advise the club committee on the development of safeguarding culture within the Club
Experience Required/Person Specification
Be calm and approachable
Good interpersonal and communication skills
Have good administrative and recording skills
Ability to deal with conflict and handle confidential issues
Understand the boundaries of the role and when to seek external advice and support
To have an understanding and knowledge of responsibilities of safeguarding and good practice
Time Required
NB: Times fluctuate depending on ongoing projects and support acquired from other committee members.
Organises the equipment maintenance programme in consultation with the Captain, Vice Captains and Coaches
Overall responsibility for maintaining boats, launches and associated equipment in safe working order
Report to the Committee on the status of the fleet and any major repairs
Maintains a damage and maintenance reporting system for use by club members
In conjunction with the Captain, allocate equipment where appropriate
Acts as a gatekeeper, effectively, to enable the club to keep track of its equipment
Key Activities
Provide basic maintenance for club blades, boats, launches, trailers and gym equipment, organising and lightly supervising the carrying out of work in-house where possible, or managing third party repair arrangements
Manage the volunteers working as part of the Equipment Team
Decide whether to pass minor issues/repairs back to the crew and, if this is to be the case, provide any tools and/or parts required. Ensure such jobs are completed in a timely fashion
Purchase and keep secure a stock of spares to facilitate basic maintenance, recycling parts where appropriate and possible
Acquire and keep secure the appropriate tools to facilitate basic repair and maintenance
Keep a record of repairs, boat, trailer and gym equipment servicing
Periodically arrange club maintenance days
Provide advice to club members regarding boat maintenance
Keep the Treasurer informed of any purchases, costs and future budgeting requirements
Authorised to spend up to £1000 of club money to facilitate the above without first referring to the Committee, but must always remain accountable for this expenditure
Canvas members’ opinion and forward these to the Committee where appropriate
Ensure any safety concerns are reported to the Safety Adviser
Ensure all members abide by the club rules and bye-laws
Experience Recommended
Reasonable DIY skills
Knowledge of rowing equipment
Knowledge of the Tees Rowing Club fleet of equipment
Knowledge of the fundamentals of rowing
Knowledge of safety requirements
Regularly available at the club premises to carry out necessary works
Time Required
2 hours per month to attend the committee meetings.
This is not easy to quantify and could be anything from 1hour to 20 hours per month.
Times fluctuate depending on ongoing projects and support provided from volunteer members.
To assist the Secretary in the Administration of the Club as and when required
Attend and participate in Club Committee meetings
Ensure that Committee meeting minutes are written up in the absence of the Secretary
Key Activities
Generally assist the Secretary in the administration of the Club
Maintain the club notice board
In conjunction with the Secretary, review and update Tees RC policies and procedures for approval
Assist the Secretary by proof reading articles prior to wider circulation
Be prepared to deputise for the Secretary at Committee Meetings
Issue notice of meetings, agendas and prepare draft minutes of Committee meetings in the absence of the Secretary
Book rooms in the boat house as and when required
Keep abreast of British Rowing Guidelines, Policy and Procedures
Support other Committee members in their roles
Canvas members’ opinion and forward these to the Committee where appropriate
Ensure any safety concerns are reported to the Safety Adviser
Ensure any accidents witnessed or heard about are correctly reported
Ensure the club rules and bye-laws are abided by
Ensure Welfare issues are reported in accordance to policy
Experience Required/Person Specification
Ideally has worked on the Tees Rowing Club committee, or that of another club, and therefore is familiar with how a committee works within a club environment
Ability to communicate well both verbally and in writing
Good attention to detail
Able to work confidentially
Ideally knowledge of British Rowing guidelines and governance, but not essential
Time Required
2 hours per month to attend the committee meetings
2 hours per month to prepare draft minutes of meetings (when requested)
2 hours per month to spend on other Assistant Secretary roles and responsibilities
NB: Times will fluctuate depending on ongoing projects and support acquired from other committee members.
Co-ordination of members in squads, crews and groups as well as independent members; Liaise with the Coaching Coordinator accordingly
Assist in the running of Tees Rowing Club
Encourage new members into potential squads within Tees Rowing Club
Key Activities
Ensure members training/coaching within Invite Only groups and crews receive support of the Club where needed, and facilitate the introduction of new members to these groups where a mutual benefit can be expected
Canvas and encourage the joining of new members to Tees Rowing Club
Act as an arbitrator and facilitator in the case of disputes within or between squads, crews and groups
Ensure members training independently receive equal support from the wider club and have access to help when needed
Periodically meet with the Captain to report on the current situation within the club, identifying shortcomings and how they can be addressed
Support the Captain in preparation and review of the five-year development plan based on knowledge of the club status at the time
Canvas members’ opinion and forward these to the committee where appropriate
Ensure any safety concerns are reported to the Safety Adviser
Ensure any accidents witnessed or heard about are correctly reported
Ensure all members abide by the club rules and bye-laws
Assist the Captain in ad hoc requests from members
Experience Required
Has been an active member of Tees Rowing Club and thus has an understanding of the running of the club and potential issues that will need to be resolved
Can communicate effectively with Club members
A knowledge of the Tees Rowing Club fleet of equipment
Some knowledge of the fundamentals of rowing and competing
Is familiar with how a committee should work together
Has a knowledge of the British Rowing and its rules of racing
Desire to better the running of Tees Rowing Club
Time Required
2 hours per month to attend the monthly committee meetings
5 hours per month to spend on additional Vice-Captain’s role and responsibilities
Chair the committee meetings including the Annual General Meeting
Direct the development, implementation, review and updating of the Club’s strategy and development plan
Present the public face of the club when required
Key Activities
Chair the committee meetings. Ensure all members of the committee have an opportunity to air their views; that the meetings stick to the agenda, ensuring that where necessary a discussion is brought to a conclusion and agreement reached on the next step. Where a vote is drawn the Chair has the deciding vote.
To assume the strategic responsibility for guiding the activities of the Club in accordance with its general strategy and policies
To ensure the actions agreed by the Committee are carried out
To be the final arbiter of any escalation process in the event of any issues or complaints, final deciding vote etc.
To represent or arrange for representation of the Club at the British Rowing regional level meetings and at meetings of other organisations, for example local rowing clubs, as required
Provide advice and support to the Captain when sought
Canvas members’ opinions and forward these to the committee where appropriate
Support the Captain in terms of allocation of equipment
Ensure any safety concerns are reported to the Safety Adviser
Ensure Welfare issues are referred to the Welfare Officer
Ensure the club rules and bye-laws are abided by
Experience Required
Ideally a widely respected member of the club or at least has a connection to the Club
Chairing of a committee or team meeting, ideally within a rowing or sports club, but could be within another volunteering or professional environment
Knowledgeable and experienced in matters concerning rowing and the Club
Able to devise (with assistance of the Club Captain and others as appropriate) and to articulate a medium and long-term strategy for the future of the Club
Seen as impartial and approachable by all Club members
Time Required
A total of 6 hours per month to attend monthly committee meetings; to review the strategy and rate of implementation plan; and to attend other Club issues
Management of boat allocation, usage and replacement when needed
Manage Regatta and Head Entries including the preparation of the racing calendar for the club at the start of each season
Ensure any coaching programs are managed matching crews to available coaches where possible or required
Ownership of the Tees Rowing Club five-year plan
Act as a point of contact between the membership and the committee
In conjunction with Committee Officers, act as a point of contact for Tees Rowing Club with British Rowing, the Northern Rowing Council and other relevant committees
Ensure the smooth running of Tees Rowing Club
Key Activities
Ensure all relevant information is communicated to the membership in an efficient and timely manner
Work with the Vice-Captains and squad coordinators to ensure all athletes have the opportunity to row and increase recruitment by encouraging new members
Review and update the club five-year plan on an ongoing basis to ensure it fits with the current plans of the committee and club ethos
Report progress against the five-year plan on an annual basis at the AGM
Work with the Treasurer and Equipment Manager to create and maintain a budget plan for the purchase of equipment, in accordance with the five-year plan
Periodically meet with Vice Captains to determine current and long term needs of the Club
Allocate restricted equipment to racing crews and ensure all relevant club members are aware of decision
Liaise with the Entries Secretary and Treasurer to ensure that all entries to regatta and head events have been entered and paid for prior to deadlines
Ensure transport is organised to and from events and ensure members are aware of the relevant fees
Oversee the organisation of Tees Rowing Club Regatta and Small Boats Head
Ensure that Club Scratch Regattas and regular Club Head Races take place
Canvas members’ opinions and forward these to the committee where appropriate
Ensure any safety concerns are reported to the Safety Adviser
Ensure all members abide by the club rules and bye-laws
In conjunction with Committee Officers, ensure the Club is represented at the Northern Rowing Council
Make the Captain’s speech at the Club’s Annual Dinner and AGM
Experience Required
Ideally has working of the Tees Rowing Club committee, or that of another club, and therefore is familiar with how a committee works within a club environment
Effective methods of communication with Club members
A knowledge of the Tees Rowing Club fleet of equipment
Knowledge of the fundamentals of rowing and competing
The ability to develop and lead successful teams
Has a knowledge of British Rowing and how clubs work with the governing body
Desire to ensure Tees Rowing Club stays successful
Manage and maintain Tees Rowing Club accounts and ensure they are audited
Ensure the Tees Rowing Club committee is aware of the current financial status of the Club and advise of money available for future spending requirements
Ensure the Tees Rowing Club bills are paid as required, e.g., insurance, British Rowing affiliation
Prepare an annual budget for the Club and recommend the level of membership subscription
Key Activities
Measure and analyse the financial performance of the club against the agreed budgets and report on it to the committee meetings
Look after payment and renewal of insurance and any licenses
Through consultation with the Club Officers, prepare an annual budget for presentation to the Club membership at the AGM
Prepare accounts and arrange an annual audit
Ensure all creditors are paid
Resolve financial problems
Complete monthly bank reconciliations
Complete monthly membership subscription reconciliations including racking charges
Work with the Captain and Equipment Manager to create and maintain a budget plan for the purchase of equipment, in accordance with the five-year plan
Ensure any safety concerns are reported to the Safety Adviser
Ensure any accidents witnessed or heard about are correctly reported
Ensure the club rules and bye-laws are abided by
Experience Required
Ideally has worked on the Tees Rowing Club committee, or that of another club, and thus has experience of the issues facing the Treasurer
Can communicate effectively with Club members
Is familiar with how a committee should work together
Is numerate and has access to a computer
Has the ability to write letters on behalf of Tees Rowing Club
Is considered to be trustworthy where money is concerned
Is familiar with the preparation of club accounts
Time Required
2 hours per month to attend the monthly committee meetings
1 hour per month to prepare the financial report for the month
On average 10 hours per month to spend on other Treasurer roles and responsibilities
Ensure Tees Rowing Club meets its legal obligations
Act as the Tees Rowing Club contact with British Rowing for administration purposes
In conjunction with Committee Officers, act as a point of contact between members and the committee
Receive all Tees Rowing Club mail and report to the committee and publicise to all club members as required
Ensure that Committee meeting minutes are written up in a timely manner
Ensure that club membership records are accurately maintained
Key Activities
Co-ordinate and disseminate correspondence to the membership
Ensure an accurate database of members contact details, DOBs and medical conditions is maintained in accordance with the principles of GDPR including DBS clearance
Ensure AGM and committee meeting minutes are kept, produce agendas and co-ordinate any preparation for meetings. Prepare AGM papers and distribute accordingly
Be prepared to deputise as appropriate for the Committee Chair
Ensure notification to membership re changes to bye-laws, membership subscription rates, etc.
Maintain the club notice board in the absence of an Assistant Secretary
Prepare, review and update Tees RC policies and procedures as a result of internal and external influences
Canvas members’ opinion and forward these to the Committee where appropriate
Be prepared to represent the Club at the Northern Rowing Council
Provide a link for the club with the Police, Tees Barrage and other noteworthy bodies
Ensure any safety concerns are reported to the Safety Adviser
Ensure any accidents witnessed or heard about are correctly reported
Ensure the club rules and bye-laws are abided by
Ensure Welfare issues are reported in accordance to policy
Experience Required/Person Specification
Ideally has worked on the Tees Rowing Club committee, or that of another club, and therefore is familiar with how a committee works within a club environment
Effective methods of communication with Club members
Is familiar with how a committee should work together
Is familiar with developing and maintaining databases
Has the ability to write letters on behalf of Tees Rowing Club
Has knowledge of British Rowing guidelines and governance
Good organisational abilities, attention to detail, ability to deal with conflict and handle confidential issues
Time Required
2 hours per month to attend the committee meetings.
4 hours per month to prepare and distribute the meetings agendas and minutes.
10 hours per month to spend on other Secretary roles and responsibilities.
NB: Times fluctuate depending on ongoing projects and support acquired from other committee members.