Tees Rowing Club The Slipway North Shore Stockton-on-Tees TS18 2NL

Membership Secretary

Fiona Ventress

  • Hold and process all new application forms; dispose of materials in line with GDPR
  • Notify the Treasurer and Captain of new admissions or amendments to membership
  • Maintain a database of membership to include email, address, swimming competency, coaches etc. to be made accessible to the Captain, Treasurer, Safety Adviser and Secretary in line with GDPR
  • Ensure contact and emergency contact details are updated on an ongoing basis
  • Ensure all members return their acknowledgement of swimming competency and inform the Safety Adviser if appropriate
  • Ensure new members medical issues are shared accordingly
  • Liaise with the Captain to arrange induction
  • Organise applications for new and replacement fobs
  • Add and delete members to Google Groups.  Set up sub-groups as required
  • Set up and amend Go Cardless payments as required; and inform the Treasurer of changes made and identified on a timely basis
  • Canvas members’ opinion and forward these to the committee where appropriate
  • Ensure any safety concerns are reported to the Safety Adviser
  • Ensure any accidents witnessed or heard about are correctly reported
  • Ensure the club rules and bye-laws are abided by

  • Ideally has worked on the Tees Rowing Club committee, or that of another club, and thus has experience of the issues facing the Membership Secretary
  • Can communicate effectively with Club members
  • Is familiar with how a committee should work together
  • Is numerate and has access to a computer
  • Is considered to be trustworthy and has an understanding of GDPR

  • 2 hours per month to attend the monthly committee meetings
  • 4 hours per month to spend on other Membership roles and responsibilities