Honorary Secretary

• Co-ordinate and disseminate correspondence to the membership
• Ensure an accurate database of members contact details, DOBs and medical conditions is maintained in accordance with the principles of GDPR including DBS clearance
• Ensure AGM and committee meeting minutes are kept, produce agendas and co-ordinate any preparation for meetings. Prepare AGM papers and distribute accordingly
• Be prepared to deputise as appropriate for the Committee Chair
• Ensure notification to membership re changes to bye-laws, membership subscription rates, etc.
• Maintain the club notice board in the absence of an Assistant Secretary
• Prepare, review and update Tees RC policies and procedures as a result of internal and external influences
• Canvas members’ opinion and forward these to the Committee where appropriate
• Be prepared to represent the Club at the Northern Rowing Council
• Provide a link for the club with the Police, Tees Barrage and other noteworthy bodies
• Ensure any safety concerns are reported to the Safety Adviser
• Ensure any accidents witnessed or heard about are correctly reported
• Ensure the club rules and bye-laws are abided by
• Ensure Welfare issues are reported in accordance to policy

• Ideally has worked on the Tees Rowing Club committee, or that of another club, and therefore is familiar with how a committee works within a club environment
• Effective methods of communication with Club members
• Is familiar with how a committee should work together
• Is familiar with developing and maintaining databases
• Has the ability to write letters on behalf of Tees Rowing Club
• Has knowledge of British Rowing guidelines and governance
• Good organisational abilities, attention to detail, ability to deal with conflict and handle confidential issues

• 2 hours per month to attend the committee meetings.
• 4 hours per month to prepare and distribute the meetings agendas and minutes.
• 10 hours per month to spend on other Secretary roles and responsibilities.

NB:  Times fluctuate depending on ongoing projects and support acquired from other committee members.