Tees Rowing Club The Slipway North Shore Stockton-on-Tees TS18 2NL

Honorary Secretary

Michele Holdsworth

  • Co-ordinate and disseminate correspondence to the membership
  • Ensure an accurate database of members contact details, DOBs and medical conditions is maintained in accordance with the principles of GDPR including DBS clearance
  • Ensure AGM and committee meeting minutes are kept, produce agendas and co-ordinate any preparation for meetings. Prepare AGM papers and distribute accordingly
  • Be prepared to deputise as appropriate for the Committee Chair
  • Ensure notification to membership re changes to bye-laws, membership subscription rates, etc.
  • Maintain the club notice board in the absence of an Assistant Secretary
  • Prepare, review and update Tees RC policies and procedures as a result of internal and external influences
  • Canvas members’ opinion and forward these to the Committee where appropriate
  • Be prepared to represent the Club at the Northern Rowing Council
  • Provide a link for the club with the Police, Tees Barrage and other noteworthy bodies
  • Ensure any safety concerns are reported to the Safety Adviser
  • Ensure any accidents witnessed or heard about are correctly reported
  • Ensure the club rules and bye-laws are abided by
  • Ensure Welfare issues are reported in accordance to policy

  • Ideally has worked on the Tees Rowing Club committee, or that of another club, and therefore is familiar with how a committee works within a club environment
  • Effective methods of communication with Club members
  • Is familiar with how a committee should work together
  • Is familiar with developing and maintaining databases
  • Has the ability to write letters on behalf of Tees Rowing Club
  • Has knowledge of British Rowing guidelines and governance
  • Good organisational abilities, attention to detail, ability to deal with conflict and handle confidential issues

  • 2 hours per month to attend the committee meetings.
  • 4 hours per month to prepare and distribute the meetings agendas and minutes.
  • 10 hours per month to spend on other Secretary roles and responsibilities.

NB:  Times fluctuate depending on ongoing projects and support acquired from other committee members.