Assistant Secretary

Job Description – Assistant Secretary

To assist the Secretary in the Administration of the Club as and when required
Attend and participate in Club Committee meetings
Ensure that Committee meeting minutes are written up in the absence of the Secretary

Generally assist the Secretary in the administration of the Club
Maintain the club notice board
In conjunction with the Secretary, review and update Tees RC policies and procedures for approval
Assist the Secretary by proof reading articles prior to wider circulation
Be prepared to deputise for the Secretary at Committee Meetings
Issue notice of meetings, agendas and prepare draft minutes of Committee meetings in the absence of the Secretary
Book rooms in the boat house as and when required
Keep abreast of British Rowing Guidelines, Policy and Procedures
Support other Committee members in their roles
Canvas members’ opinion and forward these to the Committee where appropriate
Ensure any safety concerns are reported to the Safety Adviser
Ensure any accidents witnessed or heard about are correctly reported
Ensure the club rules and bye-laws are abided by
Ensure Welfare issues are reported in accordance to policy

Ideally has worked on the Tees Rowing Club committee, or that of another club, and therefore is familiar with how a committee works within a club environment
Ability to communicate well both verbally and in writing
Good attention to detail
Able to work confidentially
Ideally knowledge of British Rowing guidelines and governance, but not essential

2 hours per month to attend the committee meetings
2 hours per month to prepare draft minutes of meetings (when requested)
2 hours per month to spend on other Assistant Secretary roles and responsibilities

NB: Times will fluctuate depending on ongoing projects and support acquired from other committee members.